Final Paper Preparation and Submission Instructions

Dear Author,

Congratulations for the acceptance of your paper/poster for publication in the proceedings of the 2021 International Conference on Computer, Information, and Telecommunication Systems to be held on November 11-13, 2021.

The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings of CITS 2021. Please follow all STEPs to ensure the submission process is completed successfully.

STEP 1: Important Dates and Information

• At least one author per paper must pay the registration fee. Registration is required for the publication of your paper; failure to register will result in your paper being removed from the proceedings.
• Final manuscripts must be submitted by November 2, 2021 (Hard deadline). 
• IEEE copyright transfer form must be submitted by November 2, 2021 (Hard deadline). 

STEP 2: Formatting Your Paper

The papers of CITS 2021 will be electronically published by IEEE Xplore. This means that accepted papers must exactly fulfil the IEEE requirements regarding the final submitted version. The maximum length is 5 pages. Extra pages will be charged extra fees.

Please follow strictly the following steps:

1. If authors want to designate a corresponding author, then put an asterisk on his/her name or email. For example: name1, name2* (in this case, name2 is the corresponding author).
2. Modify your paper according the reviewers comments and generate the Camera-Ready version of your paper using one of these NEW templates (use A4 paper size templates, no page numbers, no headers).
3. Add the copyright notice (MANDATORY) in the footer of the first page of your paper. In the rest of the pages, the footer will be blank. Select one of these according to your case:
   • For papers in which all authors are employed by the US government, the copyright notice is:
     • U.S. Government work not protected by U.S. copyright
   • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
     • 978-1-6654-4913-7/20/$31.00 ©2021 Crown
   • For papers in which all authors are employed by the European Union, the copyright notice is:
     • 978-1-6654-4913-7/20/$31.00 ©2021 European Union
   • For all other papers the copyright notice is:
     • 978-1-6654-4913-7/20/$31.00 ©2021 IEEE
4. Generate a PDF version of your Camera-Ready paper from step 1 and validate it using the PDF eXpress tool. (You can also use PDF eXpress tool to generate the PDF version). Please go to the IEEE PDF eXpress site at https://ieee-pdf-express.org/ (The site is available since October 1st, 2021):


• First-time users:
1. Click "Don't have an account? Create account".
2. Enter 52676X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
3. Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
4. Once verified, log on it and fill in your personal information.
• Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.


1. For each conference paper, click "Create New Title".
2. Enter the title of your submission in the field provided, and the next screen will allow you to upload your PDF file or Source Files for Conversion.
3. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Continue". You will receive online and email confirmation of successful upload.
4. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
5. If the PDF submitted fails the PDF check:
   • Submit your source file for conversion by clicking Try again, then Submit Source Files for conversion,  or,
   • Download and Read the error, then click the icons in front of the error to get information on possible solutions or,
   • "Request Technical Help" through your account.
6. If you are not satisfied with the IEEE PDF eXpress-converted PDF:
   • Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion), or,
   • Submit a PDF by clicking Try again, then Submit PDF for Checking, or,
   • "Request a Manual Conversion" through your account.
7. If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF then:
   • Please submitt your IEEE Xplore compatible pdf received by email from IEEE pdf eXpress, by following the next steps.
8. If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at Publications Support Center .

Important note: PDF eXpress is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report. After using PDF eXpress you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see Step 5).

ATTENTION: Papers not using the right template or that do not pass the IEEE PDF eXpress checklist will be excluded from the conference and the proceedings.

STEP 3: Renaming your PDF File for Submission

Once your paper has been converted into an IEEE Xplore-compatible PDF file, you will need to rename your file for final submission as follows:

Paper with EDAS number:

Paper name: 1234567890_surname.pdf

where 1234567890 is your EDAS paper number (contained in the acknowledgement message to your submission) and surname is the author's last name.

Example: If author John Brown has EDAS paper number 1234567890 accepted, the name of the file should be:

Paper: 1234567890_brown.pdf

STEP 4: Submitting a Signed Copyright Release Form

Copyright Form: Every CITS 2021 paper accepted for presentation and publication  MUST have attached to it an IEEE Copyright transfer form. You are required to submit  the IEEE Copyright transfer form by November 2, 2021. Failure to submit the IEEE Copyright transfer form by the deadline will result in an automatic withdrawal of your paper for presentation and publication.

1. Go to the on-line submission system EDAS and log-in using your EDAS account (this should be the same account you have used to submit the initial and final papers). Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link EDAS PASSWORD RESET.
2. Click on the "My Papers" menu item at the top of the page. This will produce a list of all your papers on the EDAS system.
3. Click on the title of the paper that you want to submit the copyright form for. This will take you to the individual paper page that contains all details of the paper.
4. Click on the icon within the "Copyright form" field. You will be redirected to the IEEE Electronic Copyright Form website. Please provide carefully the answers that best apply to you. Once the copyright form has been successfully recorded, you will receive a confirmation email.
• Note: If one of the author is authorized to sign the copyright on behalf of all the authors, the copyright form shall be submitted by that author. Otherwise, answer “Yes” when asked “Should another Author or Corporate Officer complete the electronic Copyright Form?” and ensure the other authors complete this process.
• Additional information can be found here.
  

STEP 5: Final Paper and File Submission.

Final Paper Submission: You are required to submit the IEEE Xplore-compliant PDF file of your final paper by November 2, 2021 (Hard deadline). Failure to meet the deadline will result in an automatic withdrawal of your paper for presentation and publication.

Please follow the steps below to submit your final paper electronically:

1. Go to the on-line submission system EDAS and log-in using your EDAS account (this should be the same account you have used to submit the initial paper proposal). Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link EDAS PASSWORD RESET.
2. Click on the "My Papers" menu item at the top of the page. This will produce a list of all your papers on the EDAS system.
3. Click on the title of the paper that you want to submit. This will take you to the individual paper page that contains all details of the paper.
4. Make sure that all author information are stored correctly on EDAS and matches the information on the PDF file. Author information (e.g. names, affiliations, etc.) that will appear in conference publications and materials (e.g. Proceedings, CD-ROM, badges, etc.) will be taken from the EDAS system and not from the submitted PDF file. In particular:
   • Make sure that ALL paper's authors are included on the author list on EDAS. If you need to add/delete an author then click on the "Add Author" icon within the "Authors" field
   • Make sure that the order of authors on EDAS is correct. If you need to change the order of authors then click on the "Move Author Up" and "Move Author Down" icons within the "Authors" field.
   • Make sure that all authors update their profile (affiliation, email, country, etc.) on the EDAS system. To achieve this, the author needs to log-in to his/her EDAS account and click on the "My Profile" menu at the the top of the page.
5. Make sure that all paper's information is stored correctly on EDAS and matches the information on the PDF file. Paper information (title, abstract, keywords) that will appear in conference publications (e.g. book of abstracts, proceedings, CD-ROM, etc.) will be taken from the EDAS system and not from the submitted PDF file. If you need to modify paper information then click on the "Edit" icon next to the "Title" / "Abstract" / "Keywords" field.
6. Click on the "Upload Manuscript" icon within the "Final Manuscript" field. This will take you to a new page. Click on the "Browse" button and browse to your IEEE Xplore-compliant final PDF file. Click on the "Upload Manuscript" button to upload the selected file to the system. Depending on the size of your file and your Internet connection speed, the file upload may take a few minutes. If the file is uploaded successfully then a confirmation message will be displayed. You will also receive an e-mail confirmation with the details of your submission. If you do not see the confirmation page after uploading your file, you may not have successfully completed your file upload. If you encounter issues, please contact the Publication Chair.

Final Paper Inspection

Similar to the proposal submission, your final document will be checked to ensure that it meets all formatting and compatibility requirements to be included in a visually pleasing and IEEE Xplore-compliant proceedings. If we encounter errors in the appearance or compatibility of your document file, you will be contacted by email.

Please make sure that the final version of your accepted paper is very similar to the original submitted accepted version with at least 80%  similarity index. This will be checked by EDAS system. The conference will withdraw any paper that does not meet this requirement. Please contact Publication Chair if you have any related question: (guoyu@ustb.edu.cn).

In order to prevent against plagiarism, all accepted paper will be inspected with IEEE CrossCheck in order to find similarities with others papers already published. Please, guarantee the originality of your work and keep the similarity index below 30%. On the contrary, you will be contacted by email for correcting your paper. All papers with higher similarity index will be dropped from conference program and conference proceedings.